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Office Manager

Totokaelo is a luxury retail company. We bring together our unique approach and forward-thinking technology to create an unmatched client experience through the convenience of online shopping or through the personal relationship enabled by brick and mortar. Our mission is to introduce original and distinguished fashion, art and objects to the consumer by representing collections with limited global distribution and designers who possess a distinct sense of beauty always emphasizing artistry over commerciality.

We are currently seeking a full-time OFFICE MANAGER who will run and manage all of the administrative aspects of our office. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple projects simultaneously; all while maintaining a professional, confidential, and positive attitude.


  • Take full ownership of the day-to-day operations of our office
  • Make transportation arrangements; book flights, hotels, and rental cars, as necessary
  • Maintain office supplies and inventory; anticipate needs and evaluate new office products and ways of doing things that increase efficiency within the work environment
  • Act as an onboarding liaison for new hires, working closely with IT 
  • Initiate, plan and coordinate various projects and events
  • Welcome guests by greeting them in-person or on the telephone; provide support during meetings
  • Foster a positive, engaged, and inclusive office culture 
  • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, and travel
  • Produce correspondences and communications, as needed
  • Enhance communications between executives and internal team members
  • Maintain executive confidence and protect operations by keeping information confidential
  • Other projects as needed


  • Bachelor’s Degree
  • 2+ years’ experience working in an Administrative capacity
  • Excellent communication skills; both written and verbal
  • A Multi-tasker who can balance quality with efficiency in a Company that is growing
  • A detail-oriented, organized, and self-starting individual
  • Someone who works well under pressure; able to use discretionary judgment and make solid decisions
  • Tech Savvy skills with the passion to improve processes
  • Proficient with Mac and PC operating systems, as well as MS Office
  • Strong administrative skills to include typing speed and accuracy


  • Office Manager or project coordination experience
  • Budget management experience
  • Interest in the Apparel and Fashion industry
  • Experience supporting high-level executives a plus


  • A talented and dedicated team committed to going big
  • Competitive compensation and incentives 
  • Medical and dental insurance
  • A convenient, centrally located office in SoHo


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