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Accounts Payable Coordinator

We are currently seeking a full-time ACCOUNTS PAYABLE COORDINATOR who will be responsible for supporting the accounts payable invoice input process at both Totokaelo and Need Supply Co., functioning as a shared services position. The Accounts Payable Coordinator will provide leadership and direction to the Accounting Associate. The successful candidate must be a self-starter who is able to organize work priorities with minimal or no supervision. This role requires strong organizational skills, attention to detail, ability to meet tight deadlines, and creative problem-solving skills.


  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Balance daily AP processing
  • Prepare invoices for data entry by matching vendor invoices, receiving tickets, and PO’s
  • Receive and answer questions from staff and vendors regarding purchase order invoice data, accounts payable checks, and related matters
  • Process vendor payments according to terms and conditions via check or ACH transfer
  • Ensure that all assigned manual checks are recorded accurately and timely
  • Report sales tax paid on invoices
  • Maintain and update W-9 documents, as well as 1099 maintenance
  • Provide supporting documentation for audits
  • Assist in month end closing
  • Distribute workflow appropriately to accounting associate
  • Assist with other projects as needed


  • Bachelor’s Degree in Accounting/Finance/Business/Economics preferred  
  • 2+ years of Accounts Payable or accounting experience is preferred
  • 2+ years QuickBooks experience
  • Proficiency in MS software (Word, Excel, PowerPoint, and Outlook) and other standard office equipment for recording, storing, analyzing, retrieving, and presenting information
  • Excellent Excel skills required
  • Ability to communicate effectively verbally and in writing
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Detail oriented, professional attitude, reliable


  • Experience mentoring a team and supporting a team administratively is a plus 


  • A talented and dedicated team
  • Competitive compensation and incentives
  • Medical, dental and other benefits
  • An employee discount 
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